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How to Access My Medical Record

Terms Used in this section

 Data Controller - This is the controller of the data and the system, as defined in the Data Protection Act. In this case the Controller is the Partnership.

 Data Subject - This is the person whose information is within the system, and who has rights of access as determined under the Act.

 Third Party - A person or body other than the Data Subject who requests access, or to whom information may be provided.


Access - Data Subject

The General Data Protection Regulations specify the rights of access of the Data Subject.

All requests for access must be in writing on a Data Access form which will be provided on request.


The form must be fully completed.


A response will be provided as soon as possible, and in any event within 30 days. Where an application is declined, a reason will be given. In some circumstances, some parts of your record may be withheld.


Making an Access Request

 Please read the information above carefully.

 1) Please ask at reception for a Subject Access Request Form.

2) Ensure that the form is fully completed, using a separate sheet of paper if necessary, and return it to the practice with photographic ID.

3) There are some circumstances where a fee may be charged and you will be informed if this is the case.

4) Your request will be considered and you will be advised of the decision or provided with the records within 30 days. There is no facility for immediate access.

Access to your Medical Records Online

It is now possible to access some elements of your medical records online. For more information please speak with a member of the reception team.

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